Billing

DK-05

Bills, part-payments and what is still outstanding.

Bills

Number	Patient	Status	Total	Paid	Balance	Open	Family

No bills match Nothing is wrong. Either this facility has raised no bills yet, or none matches the filter above.

Open a new bill

Out-patient unless an admission is named

Patient ID

Admission ID Leave blank for an out-patient bill.

Payer The patient, an insurer, or a scheme.

Payer reference

Day-end check

Compares every bill's totals with its lines, concessions and receipts, and the day's receipts with the money ledger. A mismatch is never corrected here; it raises one ticket on the hospital's desk.

Day

The check has not been run on this screen yet. Pick a day and run it.

GST rates

Every bill line is tagged with a slab and taxed from one settings file. The administrator may set the hospital's own rate for a slab or an HSN code; it applies to lines added from then on, and every change is kept with who and why.

Slab	Settings file	This hospital

Name the facility to see its GST rates.

Slab or HSN code A slab name, or hsn: and the code, such as hsn:3004.

Rate, percent Leave blank to return to the settings file's rate.

Reason

Bill

Charges

Charge	Category	Qty	Unit	Net	Tax	Why that rate	Amount	Remove

Nothing charged yet Add the consultation, the room, the investigations and the medicines below. The tax on each is worked out from what it is for.

Service date

From the tariff The tariff price fills in. Charging a different price records who changed it and why.

Reason for a different price

What is being charged

Money

Waiting for approval

Nothing on this bill is waiting for approval.

Discount on the whole bill, rupees

Reason for the discount Read by whoever approves it, if it is above your limit (DK-53).

Apply that discount

Money received, rupees

How

Reference

Record that payment

Received	Amount	How	Reference	Taken by

Part-payments are the normal case. Overpayment is refused — a refund is a credit note, not a negative payment.

Insurance and group cover

No insurance or group case with an approval is linked to this bill, so the whole bill is the patient's. Cases are kept on DK-120.

A payer's settlement is recorded on DK-120 and posts here as an insurance payment with the payer named.

GST on this bill

Slab	Rate	Lines	Taxable	Tax

This bill has no charges yet, so there is no tax to show.

Concessions

No concession has been given on this bill.

Concession as

Rupees or percent

Reason

Authorised by

Who pays which share

Party	Worked out by	Due	Paid	Balance

Payer

The payer's share as

Rupees or percent

Payment for

Amount, rupees

Paid by

Reference

Instalments

No instalments are set on this bill. A finalised bill's balance can be spread over instalments; each is paid as an ordinary part-payment.

Number of instalments

First due on

Every

Money trail

No money has moved on this bill since the trail began.

Closing the bill

Finalising closes the bill for editing. Voiding keeps the row and its number — a bill is never deleted, because the number series has to stay unbroken for GST.